Privacy Policy
Privacy Policy
FUTURE COUNCIL PRIVACY STATEMENT
This Privacy Policy explains how Future Council Ltd (ABN 71687811623 ) (hereafter referred to as Us or We) collects, uses, stores and otherwise handles personal information, and your rights in relation to the personal information we hold about you.
Future Council is an organisation for children and young people aged 9-16 years. Personal information will not be collected for any young person without guardian consent. Every young person requires guardian consent before becoming a Future Council member.
We follow the Australian Privacy Principles in the Privacy Act 1988.
We aim to be open and transparent in how we manage personal information. If you have any questions about this Privacy Policy or feedback on how we might improve it, please contact us at the email below. You can also request a hard copy of this policy using the details below.
CONTACTING US
Future Council Ltd
Mail: Level 3, 34 Queen Street, Melbourne VIC, AUSTRALIA 3000
Mail: hello@futurecouncil.earth
COLLECTION OF PERSONAL INFORMATION
What is personal information?
‘Personal information’ means information or an opinion about an identified individual, or an individual who is reasonably identifiable.
What kinds of information do we collect and hold?
We collect and hold a range of personal information necessary to carry out our activities and functions. The kinds of personal information that we collect and hold about you will depend upon the nature of your level of engagement as a member of the Future Council.
When you become a member of the Future Council, you are required to create an account, and all the activities you engage in through the Future Council are linked to your account.
The personal information we collect includes:
Personal details (such as your name, date of birth, county and city/town)
Contact details (such as your or your guardian’s email address)
Any other information you voluntarily share with us (such as subject matter that interests you, what you would like to see from us, how you would like to be involved in the Future Council etc.)
For employees and volunteers, we may collect additional relevant information including:
information contained in resumes
educational details, employment history, skills and background checks
references from past employers and referees
information collected during the interview or assessment process
personal information required to make payments, such as bank account details, tax file number and superannuation details.
Personal information will not be collected for any young person without guardian consent. Every young person requires guardian consent before becoming a Future Council member.
What is sensitive information?
Some personal information, such as information relating to racial or ethnic origin, religious beliefs or affiliations and health information (including information about a disability) is sensitive and requires a higher level of protection.
We will only collect your sensitive information if we have your consent and the collection is reasonably necessary for us to carry out one or more of our functions or activities. We may request your sensitive information if you are participating in a Future Council project, event or workshop.
We will only collect sensitive information directly form you and only if you consent to our collection.
HOW WE COLLECT PERSONAL INFORMATION
We usually collect personal information directly from you or your guardian.
We will usually collect personal information from you (or your parent, guardian or teacher) when you:
• access and use any of our websites or social media platforms
• communicate with us through correspondence, email, chat or other online forms
• register for any of our projects, events or workshops
• participate in research or evaluation discussions, interviews or focus groups that we run.
Sometimes we will collect personal information about you from a third party, these third parties may include:
• your school or educational institution
• your employer or another representative of your organisation
• service providers
• social media.
HOW WE HOLD PERSONAL INFORMATION
We hold personal information in electronic form and occasionally in hardcopy files, and take reasonable steps to protect personal information from misuse, interference, loss, and unauthorised access, modification or disclosure.
We may hold your information in either electronic or hard copy form. When we no longer need your personal information, we will either securely destroy it, or irreversibly anonymise the data (and we may further retain and use the anonymised information).
We store electronic records within our own secure network and through third party data storage providers. We don’t store any hardcopy files. Access to personal information within our network is password protected, and access is appropriately limited.
Our third-party data storage providers are required to protect personal information in accordance with applicable laws and take appropriate technical and organisational measures against unauthorised or unlawful use of personal information or its accidental loss, destruction or damage.
THE PURPOSES FOR WHICH WE COLLECT, HOLD, USE AND DISCLOSE PERSONAL INFORMATION
General purposes
We collect, hold, use and disclose personal information for the purposes for which it was collected, related purposes, and other purposes including:
• organising, marketing and running our programs, workshops and events (which may include promotions and competitions run by us)
• to enable you to use our websites and social media channels
• assessing and considering applications from prospective employees, contractors, volunteers and service providers
• developing and managing relationships with our employees, contractors, volunteers and service providers
• contracting out some of our functions to external service providers and suppliers (such as IT, mailing and couriers, research, event management, travel, professional advisors and recruitment)
• complying with our legal and regulatory obligations.
Marketing purposes
We like to keep young people and our supporters informed about the work we do. If you provide your contact details to us we will add you to our mailing list and let you know about upcoming programs, events and workshops. These communications may be sent in various forms, including mail, email and social media content.
We will only send you these communications if you would reasonably expect to receive them or you have consented. You may opt-out of receiving communications from us at any time by contacting us or by using the opt-out (unsubscribe) mechanism provided in the communication.
ACCESSING AND CORRECTING THE PERSONAL INFORMATION WE HOLD
You can request to access the personal information we hold about you. We will take reasonable steps to provide you with access to your personal information.
If you think any personal information we hold about you is incorrect, you can request that we correct that information. We will take reasonable steps to correct your personal information if we are satisfied that it is inaccurate, out of date, incomplete, irrelevant or misleading.
Requests to access and correct your information should be made by email or post using the details provided under the ‘Contacting Us’ heading. Note that we will need to verify your identity before processing your request. We will endeavour to respond to your request within 30 days.
You can also request to have the personal information we hold about you deleted. We will take reasonable steps to do so.
HOW TO MAKE A COMPLAINT
If you have a complaint about how Future Council has collected or handled your personal information, please contact us using the details provided under the heading ‘Contacting Us.’
Please include your name, an outline of your complaint and an email or postal address so that we can write back to you. We will treat your complaint confidentially and respond within a reasonable time.
If you are unhappy with our response, you can refer your complaint to the Office of the Australian Information Commissioner or, in some instances, other regulatory bodies, such as the Victorian Privacy Commissioner, the New South Wales Privacy Commissioner or the Victorian Health Services Commissioner.
ADDITIONAL INFORMATION FOR RESIDENTS OF THE EUROPEAN UNION
If you are a resident of the European Union for the purposes of the General Data Protection Regulation (GDPR), then in addition to what is set out above, the following applies to you.
Future Council is a data controller for the purposes of the GDPR and by your consenting to this Privacy Policy, Future Council is able to control your Personal Data in accordance with this Privacy Policy. Our contact details are set out under the heading ‘Contacting Us’.
In addition to your rights set out above, you may:
• withdraw your consent to Future Council’s use of your personal information as described in this Privacy Policy by getting in contact with us and by opting out of ourdirect marketing by using the opt-out mechanism. Future Council will take reasonable steps to ensure that the personal information we hold about you is deleted
• request that Future Council provides you with a copy of the personal information Future Council holds about you in a portable and machine-readable form; or
• share your personal information with a nominated third party.
These rights are subject to certain exemptions to safeguard the public interest (e.g. the prevention or detection of crime) and our interests (e.g. the maintenance of legal privilege).
Should you have any concerns in relation to Future Council’s collection and/or processing of your personal information, then in addition to the process set out under the heading “How to make a compliant” you have the right to complain to a supervisory authority (within the meaning of the GDPR).
CHANGES TO THIS PRIVACY POLICY
From time to time, it may be necessary for us to review and revise our Privacy Policy. We may notify you about changes to this Privacy Policy by posting an updated version on our website. We encourage you to check our website from time to time to ensure you are familiar with our latest Privacy Policy.
WEBSITE SECURITY
While Future Council strives to protect the personal information and privacy of users of our website, we cannot guarantee the security of any information that you disclose online and you disclose that information at your own risk. If you are concerned about sending your information over the internet, you can contact Future Council by email or post (details under ‘Contacting Us’).
You can also help to protect the privacy of your personal information by letting us know as soon as possible if you become aware of any security breach.
THIRD PARTY WEBSITES
Our websites and social media profiles may contain links to other websites operated by third parties. These links are provided for interest only. We have no control over these linked websites and are not responsible for the privacy practices or contents of those websites. The privacy practices of these third parties may differ substantially from our own, we encourage you to read their privacy policy and website terms before using these linked third-partywebsites.
COOKIES AND USAGE DATA
We may record certain information about your use of our websites and social media profiles to help us analyse trends and improve functionality. This information includes pages visited, time and date of the visit, IP address (that is, the electronic addresses assigned to your device) and general demographic information.
We may send a ‘cookie’ (which is a small summary file containing a unique ID number) to your device. This enables us to recognise your device and greet you each time you visit our website. It also enables us to keep track of the programs, initiates, events and challenges you view to help us determine other initiatives, programs, events and challenges you may be interested in.
We may also use cookies to measure traffic patterns, to determine which areas of our websites and social media profiles are most popular and to measure activity patterns in the aggregate. We use this to research our users’ habits so that we can improve our online platforms. If you do not wish to receive cookies, you can set your browser so that your device does not accept them.
